Upload and reuse Library files
Library brings files and generated media into one place. It replaces the Gallery and Documents pages as the update reaches your workspace.
Add a file
Section titled “Add a file”Open Library
Section titled “Open Library”Choose Library in the sidebar. Select Documents to focus on documents. Use Images, Videos, or Audio to browse media.
Choose a project if needed
Section titled “Choose a project if needed”Use the Project filter. An upload in a selected project also adds the file to that project.
Upload your files
Section titled “Upload your files”Select Upload files, or drop files anywhere on the Library page. Choose up to 20 files per upload. Each file can be up to 25 MB. A project can hold up to 100 files.
Library accepts these file types:
- Documents: .pdf, .doc, .docx, .xls, .xlsx, .ppt, .pptx, .odt, .ods, .odp, .rtf, .epub
- Text and data: .txt, .md, .csv, .tsv, .json, .yaml, .xml, .html, .log
- Code: .js, .ts, .py, .rb, .go, .rs, .java, .swift, .c, .cpp, .cs, .sh and similar source files
- Images: .png, .jpg, .webp, .gif, .avif
- Video: .mp4, .webm, .mov, .m4v
- Audio: .mp3, .wav, .m4a, .aac, .ogg, .flac
Archives, installers, executables, and other file types are refused. The same list applies to chat attachments and project files.
Use the file
Section titled “Use the file”Select Use in chat, or open the file actions to add it to a project. Aethera reads document content when a chat needs it.
You can also attach files directly in chat. Chat attachments do not appear in Library on their own. To keep one, save it to Library from the attachment, or add it to a project. A file you remove before sending is discarded.
Find and open files
Section titled “Find and open files”Search by filename. Use the content-type and project filters to narrow the results. Sort by date or name. File rows show the filename, type, size, date, reading status, and project links.
Select a filename to preview supported media and PDFs. Use Open or download for other formats. Large files and files with limited extracted text can produce incomplete search results. Ask the chat to identify coverage limits.
Reuse a file in chat
Section titled “Reuse a file in chat”Choose Use in chat from Library. You can also open the chat attachment menu and select Add from Library.
Chat attachment limits still apply. Paid users can attach up to 20 files, with a maximum of 25 MB per file and 100 MB per prompt. Free users can attach one file up to 5 MB.
An upload does not run the old document ingestion process. Chat and tool usage remain subject to your plan. Historical usage records remain available.
Organize project files
Section titled “Organize project files”Open a project and select Add from Library to use a file you already own. A file can belong to more than one project. Each project references the same stored file.
Library shows project links beside each file. Use the file actions to add or remove a project association. Project chats can discover and read files from that project.
A project association gives people with access to that project access to the file. Private project files do not become visible to the whole workspace. Existing document sharing rules continue to apply to migrated documents.
Rename or remove files
Section titled “Rename or remove files”The owner can rename a file. Its storage path and existing source links stay the same.
Remove from project removes the project association. It keeps the file in Library and in other projects or conversations.
Delete file removes an unused file from Library. You cannot delete a file while a project, conversation history, or migrated document still references it. The app shows an error when a reference prevents deletion.
Existing documents and saved sources
Section titled “Existing documents and saved sources”Existing document links use a compatibility path during migration. Saved webpages and YouTube sources can appear as saved text snapshots. A source that has not migrated still opens through its existing document or source link.
Library does not provide new URL imports, YouTube imports, or Deep Scan. You can use a URL in chat, but that does not start a website crawl. Aethera announces the transition before it removes the old Documents experience.
Troubleshooting
Section titled “Troubleshooting”A file is missing
Section titled “A file is missing”Check the active workspace, project filter, content-type filter, and search text. Access to a project file can end when its project association or your access changes.
A file exceeds the chat limit
Section titled “A file exceeds the chat limit”Use a smaller file or fewer attachments. A file can fit the Library upload limit and still exceed your plan’s chat attachment limit.
A file type is refused
Section titled “A file type is refused”Library only accepts the file types listed under Upload your files. Extract an archive and upload the files inside it. Convert other formats to PDF or a supported text format.
A file cannot be read
Section titled “A file cannot be read”Open the original file to check its content. Try the request again. For a scan, use a clear PDF with readable pages. Search can only use content that the parser extracts.
A file cannot be deleted
Section titled “A file cannot be deleted”Remove its project associations first. Files referenced in conversation history or by a migrated document remain protected to keep source links usable.