Team Plans

Aethera’s team plans provide collaborative AI capabilities while maintaining individual credit allocations for each team member. With flexible seat requirements and centralized billing, team plans scale efficiently from small partnerships to large enterprise deployments.

Team Plan Structure

Seat Requirements by Tier

Tiers 1-3 (Small Team Focus):

Minimum Seats: 2 seats required
Maximum Flexibility: Perfect for partnerships and small teams
Cost Efficiency: Optimized pricing for smaller team collaboration
Easy Management: Simplified administration for smaller groups

Tiers 4-7 (Enterprise Focus):

Minimum Seats: 3 seats required
Enterprise Scale: Designed for larger organizational needs
Professional Features: Enhanced collaboration and management capabilities
Advanced Administration: Comprehensive team management tools

Why Different Requirements:

Usage Patterns: Lower tiers typically used by smaller, closer-knit teams
Cost Optimization: Seat minimums align with typical usage patterns for each tier
Feature Access: Higher tiers include advanced features that benefit larger teams
Administrative Overhead: Larger teams justify more sophisticated management tools

Team plans maintain individual credit allocations for each member while providing centralized billing and enhanced collaboration features. Each team member receives the full credit allocation for your chosen tier.

Individual Credit Allocation

Credit Distribution Model

Individual Allocations:

Full Tier Credits: Each team member receives the complete monthly credit allocation for your tier
Independent Usage: Team members use credits independently without sharing
Personal Control: Each member manages their own credit consumption
No Competition: No need to compete for shared credit pools

Credit Isolation:

Separate Balances: Each team member maintains their own credit balance
Individual Tracking: Usage monitoring per team member
Personal Responsibility: Each member responsible for their own credit management
Flexible Usage: Team members can use credits across any features they need

Team vs Individual Plans

Credit Comparison:


Individual Plan (Tier 3): 1 user × Tier 3 credits = Tier 3 credits total
Team Plan (Tier 3, 3 seats): 3 users × Tier 3 credits = 3× Tier 3 credits total

Value Proposition:

Multiplicative Credits: Total team credits scale with team size
Individual Freedom: Each member has full tier allocation
Collaborative Features: Enhanced team capabilities beyond individual plans
Centralized Management: Single billing and administration point

Team Plan Benefits

Centralized Management

Single Billing Point:

Unified Invoicing: One payment covers all team members
Simplified Accounting: Single line item for team AI capabilities
Payment Management: One payment method for entire team
Budget Control: Centralized cost management and forecasting

Member Administration:

Add/Remove Members: Easy team member management
Role Assignment: Different permission levels for team members
Usage Monitoring: Overview of team-wide credit consumption
Access Control: Manage feature access and permissions

Administrative Features:

Team Dashboard: Overview of team usage and activity
Member Management: Add, remove, and modify member access
Usage Reports: Team-wide usage analytics and insights
Billing Overview: Consolidated billing and payment information

Enhanced Collaboration

Shared Workspaces:

Collaborative Documents: Work together on Compose documents
Shared Knowledge Bases: Team access to organizational knowledge
Project Collaboration: Collaborative AI-powered project work
Resource Sharing: Share AI-generated content and resources

Team Features:

Shared Personas: Team-wide AI personality configurations
Collaborative Sets: Shared document sets and knowledge bases
Team Templates: Shared templates and workflows
Group Projects: Multi-member project collaboration

Team plans excel when collaboration benefits justify the additional cost. Consider team plans when you need shared resources, collaborative features, or centralized billing for multiple users.

Setting Up Team Plans

Team Plan Creation

Choose Your Tier

Select the tier that provides adequate credits for your expected team usage patterns.

Determine Team Size

Plan for current team members plus anticipated growth over the billing period.

Set Up Billing

Configure centralized payment and billing information for the entire team.

Invite Team Members

Send invitations to team members with appropriate role assignments.

Configure Collaboration

Set up shared workspaces, knowledge bases, and collaborative resources.

Member Management

Adding Team Members:

Invitation Process: Send email invitations with role assignments
Immediate Access: New members get instant access to team resources
Credit Allocation: New members receive full tier credit allocation
Prorated Billing: Additional seats billed proportionally for current cycle

Role Management:

Administrator: Full team management, billing, and member administration
Member: Standard access with team collaboration capabilities
Custom Roles: Tailored permissions based on team needs
Access Control: Granular control over feature and resource access

Removing Team Members:

Immediate Removal: Instant access revocation when needed
Credit Handling: Unused credits don’t affect team allocation
Billing Adjustment: Seat charges adjusted for next billing cycle
Data Management: Options for handling member-created content

Team Plan Economics

Cost Structure

Seat-Based Pricing:

Per-Seat Billing: Each team member represents one seat charge
Tier Pricing: Seat cost varies by selected tier
Minimum Requirements: Tier-based minimum seat requirements
Scaling Costs: Additional seats added at tier rate

Credit Economics:

Individual Allocations: Each member gets full tier credits
No Sharing Required: Credits don’t need to be distributed among team
Independent Usage: Members use credits based on individual needs
Efficient Distribution: No waste from unused shared credits

ROI Considerations

Team Productivity:

Collaborative Efficiency: Enhanced team productivity through AI collaboration
Knowledge Sharing: Improved team knowledge management and sharing
Consistency: Shared templates and workflows for team consistency
Quality: Higher quality outputs through collaborative AI usage

Cost Benefits:

Administrative Efficiency: Single billing point reduces administrative overhead
Resource Optimization: Shared resources reduce duplicate work
Professional Features: Advanced capabilities that benefit team workflows
Scalability: Easy scaling as team grows or needs change

Team Plan Management

Usage Monitoring

Team-Wide Analytics:

Credit Consumption: Overview of team credit usage patterns
Feature Usage: Understanding which features teams use most
Member Activity: Individual member usage and activity patterns
Trend Analysis: Usage trends and seasonal patterns

Individual Tracking:

Personal Usage: Each member can track their own credit consumption
Feature Breakdown: Understanding personal AI usage patterns
Efficiency Metrics: Personal productivity and efficiency measurements
Goal Setting: Individual usage goals and optimization strategies

Optimization Strategies

Team Efficiency:

Resource Sharing: Maximize value from shared team resources
Collaborative Workflows: Develop efficient team AI workflows
Knowledge Management: Optimize shared knowledge base usage
Template Development: Create team templates for common tasks

Cost Management:

Tier Optimization: Regular review of tier vs actual usage
Seat Management: Right-size team membership based on active usage
Usage Distribution: Balance usage across team members
Growth Planning: Plan tier and team size changes based on usage trends

⚠️

Empty team seats are cleared at the start of each billing cycle to prevent charges for unused seats. Manage team membership actively to optimize costs.

Migration and Growth

Individual to Team Migration

When to Migrate:

Collaboration Needs: When team collaboration becomes important
Shared Resources: Need for shared knowledge bases and templates
Administrative Efficiency: Centralized billing becomes valuable
Team Growth: Multiple individuals need AI access

Migration Process:

Plan Selection: Choose appropriate tier and seat count
Member Invitation: Invite existing individual users to team
Resource Transfer: Migrate individual resources to team workspace
Billing Transition: Switch from individual to team billing

Team Growth Management

Scaling Strategies:

Gradual Expansion: Add team members as needs grow
Tier Progression: Move to higher tiers as usage increases
Seat Optimization: Regular review of actual vs planned team size
Feature Utilization: Maximize value from team-specific features

Enterprise Considerations:

Large Team Management: Strategies for managing extensive teams
Department Organization: Organizing multiple teams within larger organizations
Advanced Features: Utilizing enterprise-grade collaboration features
Integration Planning: Planning integration with enterprise systems

Team plans provide the foundation for collaborative AI usage, combining individual credit freedom with team collaboration capabilities and centralized management, making them ideal for organizations seeking to leverage AI capabilities across multiple team members efficiently.